How to Use Time Tracking in QuickBooks Desktop

QuickBooks Desktop play a vital role in terms of overcoming the problems related to accounting and bookkeeping with useful features. Above all, it offers you an advanced time tracking feature that helps you in getting rid of many problems that you might face while using the software. This feature mainly allows you to set up employee hours, add to your invoices, and clock billable information with ease. To explore more about how to time tracking in QuickBooks Desktop then go through this ultimate blog post as it discloses all the relevant information.


Benefits of Time Tracking in QuickBooks Desktop

  • Capture every billable moment from a browser or Smartphone on any track.
  • One-click integration of time tracking from QuickBooks.
  • Study and authorize timesheets for staff.
  • Recover lost sales, save time, and get paid quicker for money use.

Read Also : How to Create Timesheets and Time Data Report in QuickBooks

How Many Reports Available in Time Tracking in QuickBooks

There are 4 time tracking reports available in QuickBooks Desktop:

๐Ÿ’  Time activities by Employee Detail
๐Ÿ’  Recent/Edited time activities
๐Ÿ’  Unbilled time
๐Ÿ’  Time activities by customer detail

Total Time: 35 minutes

Steps to Access Time Tracking Reports in QuickBooks

๐Ÿ”ธ In the beginning, navigate to the Reports
๐Ÿ”ธ Insert any of the following: customer details time activities, recent/edited time activities, unbold time, and employee time activities in the field of the Report name.

Step by Step Instructions to Setup Time Tracking in QuickBooks

Perform the steps mentioned below in order to set up the time-tracking feature in QuickBooks:
Initially, sign in as Admin

๐Ÿ”ธ Make sure youโ€™re in a single-user mode
๐Ÿ”ธ Next, move to the Edit option and then click Preferences
๐Ÿ”ธ Within the Preferences window, click on the Time & Expenses option
๐Ÿ”ธ Now, go to the Company Preferences
๐Ÿ”ธ Afterward, hit โ€œYesโ€ for Do You Track Time
๐Ÿ”ธ In the First Day of Work Week drop-down list, select the day on which you begin monitoring time every week. Both weekly timesheets influence the day you pick.
๐Ÿ”ธ At last, click OK.

Steps to Create Timesheets in QuickBooks

In QuickBooks, you can use timesheets to enter your employees’ details and the hours worked to build employee payrolls.

๐Ÿ”ธ Click
๐Ÿ”ธ Enter Time
๐Ÿ”ธ In order to track hours worked or enter a particular task, enter a weekly timesheet.

Steps to Enter a Weekly Timesheet of Employee in QuickBooks

In order to monitor daily work hours, you can create a weekly timesheet. Follow the steps provided below:

๐Ÿ”ธ The very first, choose the employee name
๐Ÿ”ธ Next, select the customer: If the hours worked are checkable, pick a client: Job and Service object
๐Ÿ”ธ To pick a Billable Click column
๐Ÿ”ธ For the time worked, pick the payroll item
๐Ÿ”ธ Depending on your preferences, add a WC code and a class
๐Ÿ”ธ In the column, press the day on which the time was spent
๐Ÿ”ธ For the payroll component, enter the hours worked
๐Ÿ”ธ Repeat until the week is done with each hour worked
๐Ÿ”ธ Press the option Close & Save.

Steps to Create a Time Data Report in QuickBooks

Use the Customize Report feature to create a Time by Name report that shows employee names, customer names associated with the timesheet, the total number of hours worked in the date range that you pick, and shows details.

Follow the steps to create a time data report:

๐Ÿ”ธ Click Reports and then move to Jobs
๐Ÿ”ธ Next, select Time and Mileage
๐Ÿ”ธ Now, click on the Time by Name
๐Ÿ”ธ After that, select Customize Report
๐Ÿ”ธ In the View window, either press Filters, or press the names or things that you want to include in the report to view more columns for your report.
๐Ÿ”ธ If there are several names or objects you want to display:
๐Ÿ”น Click the arrow at the bottom for the selected names
๐Ÿ”น Choose multiples
๐Ÿ”น Click the button to select things from the list given
๐Ÿ”ธ To make your choices work, click OK
๐Ÿ”ธ Click OK to save your modifications.

Steps for Setting up Employees for Time Tracking in QuickBooks

Follow the below-mentioned steps to set up employees for time tracking in QuickBooks:

๐Ÿ”ธ To start with, you have to click the Employee Center
๐Ÿ”ธ Next, select the employeeโ€™s name by double-clicking on the same
๐Ÿ”ธ Now, move to the Payroll Info tab
๐Ÿ”ธ Select and click Use Time Data when creating Paychecks.

How to Change the Day of the Week in the Timesheet in QuickBooks

Steps to adjust the day of the week that the timesheet starts-

๐Ÿ”ธ Go to the Edit and then select Preferences
๐Ÿ”ธ Next, select the Time & Expenses or Time Tracking
๐Ÿ”ธ Now, move to the Company Preferences
๐Ÿ”ธ Using the drop-down menu, select the day your work week starts
๐Ÿ”ธ Lastly, hit Ok.

How to Use Timesheets in QuickBooks Desktop


With the above-provided information, you can configure all the features as per your requirements. If you still need any further assistance regarding how to use time tracking in QuickBooks Desktop, then feel free to get in touch with QuickBooks technical support Toll-free helpdesk number . Alternatively, you can drop an email at this email address support@accountingguide.coย or can use pops up that appears on the official website for live chat with experts.



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